Viewing Minutes for Township Board (March 9, 2010)

PENINSULA TOWNSHIP BOARD REGULAR MEETING March 9, 2010   Meeting called to order at 7:00 p.m.   PRESENT: Rosi; Wilson; Weatherholt, Hoffman, Byron, Horton and Manigold.   Also present: Bryan Graham, Township Attorney. ABSENT: None.     CHANGES/ADDITIONS TO AGENDA Add Nyblad PDR as Business Item 8.   MOTION: Rosi/Horton to approve addition to agenda.                                                                                                                         PASSED UNAN   No conflicts of interest.   CONSENT AGENDA 1. Edit lists of invoices (Elmers’ bill on page 5 removed) and additional invoices - Recommend approval   2. Minutes of Regular Meeting – February 9, 2010, Special Meetings – January 4, February 16 and 23, 2010 (ZBA Members Present or Absent will be corrected on February 23, 2010 Minutes) Budget Study Session – February 8, 2010 - Recommend approval   3. February 2010 Payroll - Recommend approval   4. 2010-2011 Regular Meeting Dates – Recommend Approval   5. Peter Dougherty Society - 2010 Objectives & 2009 Accomplishments – Recommend Approval   6. WOMP Events – Recommend Approval   MOTION: Horton/Wilson to accept the Consent Agenda as amended. Roll Call Vote: Rosi-yes, Wilson-yes, Weatherholt-yes, Hoffman-yes, Byron-yes, Horton-yes and Manigold-yes. PASSED UNAN   REPORTS AND ANNOUNCEMENTS Supervisor - Manigold There will be a meeting on March 25, 2010 with the Watershed regarding phragmites.  Presentations will be forthcoming.  The Township will obtain a single permit for second treatment by August.  Thank you to Dave Edmonson for burning brush piles at Center Road Natural Area.  Board of Review is completed.  Attendance was down.  CMS will likely be leaving septage treatment plant.  Alternatives are being looked into.      Hoffman - Clerk They are pursuing electronic poll books for the fall election.  Cemetery Committee is working on columbariums.    Treasurer - Weatherholt       Cash balance sheets are out.  Weatherholt is working with Green Lake on free junk day.  He will provide the Board a comparison report between this and last years’ delinquent taxes.   Park Board (PB) Fred Stoye said that they applied for planning grant through the Rotary for the Center Road Natural Area.  Grant Blackmer will be getting things ready for the parks’ opening this spring.  Stefanie Staley is ordering merchandise for the Lighthouse gift shop.  Point-of-sale hardware is going into cash register at the gift shop.   Fire Department - Rich VanderMey In February 2010, there were 23 calls for service.  In February 2009, there were 21 calls for service.  The Fire Department continues to work with Metro Fire, Rural Fire, Blair Township Fire, Traverse City and Elmwood Fire Township Fire on the forming of the region-wide special organizations units.  The Fire Department has been assigned Taylor Lizenby, TBA student.  Landon VanderRoest and Dave Weatherholt are nearing completion of their EMT Training and will be taking National Registrar.  The Fire Department had their first water rescue call of the year on March 6, 2010.     Sheriff – Amy Taylor February calls for service statistics were provided.  She will be doing a bicycle safety program at the school in May.  Ms. Taylor has received many noise complaints regarding barking dogs.  Manigold referred to other townships’ noise and junk ordinances.  He said that without these ordinances in place the prosecutor cannot enforce noise or junk laws.  Attorney Graham said that these are police power ordinances.  Therefore, the PC does not need to review them.  The Township Board will put this item on the agenda of their next meeting scheduled for April 13, 2010.    DEPARTMENTAL REPORTS Planning Commission (PC) - Rosi There will be a public hearing on Chestnut Ridge Condo on Sky Lane at their next meeting scheduled for March 15, 2010.    Zoning Board of Appeals (ZBA) - Wilson Request No. 773 was approved with (1) to allow a variance from the maximum 15% lot coverage (to be calculated), (2) to require 30’ rear yard setback be met, (3) to require 15’ side yard setbacks be met and (4) to allow a 12.4’ variance from the 30’ front yard setback requirement.   Attorney's Report - Graham None.   Engineer's Report - Goodrich Goodrich is not present.   PDR Report - Bourdages Provided update on Nyblad PRD.  He will be meeting with Warrens and Weatherholts.   Library Report –Vicky Shurly and Nikki Sobkowski In February 2010, circulation was 3,947.  Programs were reviewed.  Newsletter went out.  Jim Fiel, TCAPS Superintendent and another patron complimented the library.   Ms. Sobkowski said that they have not been able to agree with the Traverse Area District Library (TADL) Board.  TADL decided the value of in-kind services given will be subtracted from previous allotment.  Cash allocation will be reduced.  Services will need to be reduced, etc.  She suggested the Township Board call the County Commissioners who appointed the TADL Board. Ms. Sobkowski will prepare a statement to be included in the next Township newsletter.  The Peninsula Library is looking at withdrawing from TADL.  Negative tax consequences were discussed.  Bruce Hooper will talk to other County Commissioners.         Fire Board Report – Sprenger Fire Board members and Fire Chief toured Central Dispatch.  Meeting regarding physicals and agility tests will take place on March 24, 2010 between Fire Board members and Fire Chief.  They are working on grant possibilities.      CORRESPONDENCE Bob Osterhout’s E-mail dated March 4, 2010 regarding solid waste survey, Notice of Cancellation of Application on Graystone Enterprises and Gordon Uecker’s memo, Grand Traverse Band of Ottawa and Chippewa Indians’ letter dated February 4, 2010 regarding second-half 2009 2% cycle, Julie Howe’s complaint letter dated February 9, 2010, Traffic Safety Forum on March 10, 2010 at Garfield Charter Township, Cal Wilcox and Carol Bailey’s thank you letter for the PT EMT unit dated March 3, 2010 Steve Kalisz’ memo dated February 16, 2010 regarding Oak Wilt disease, Mary Gillis’ memo dated March 3, 2010 regarding monthly report and junk and noise ordinances.   PUBLIC INPUT - BRIEF COMMENTS (FOR ITEMS NOT ON THE AGENDA) Bruce Hooper, County Commissioner, 2399 Kroupa Rd., said that the septage treatment plant will break even.  County Road Commission is going out for millage in November.  American Legion baseball will be taken over by County Parks and Recreation Program.  Army Corp. of Engineers will be removing dams after conducting studies.   BUSINESS 1. Public Hearing – General Fund, Special Funds & Fire Department SAD Budget .9 Mils Manigold opened the public hearing at 8:00 p.m. Fred Stoye of the Park Board said that they want the amount budgeted for parks’ signs to be rolled over to next year’s budget.  Hoffman said that if the money is not spent in the parks this year, then they can make an amendment to the budget.  Money cannot be rolled over in the General Fund.    Manigold closed the public hearing at 8:04 p.m.   MOTION: Byron/Horton to approve the Fire Department SAD Budget. Roll Call Vote: Wilson-yes, Weatherholt-yes, Hoffman-yes, Byron-yes, Horton-yes, Rosi-yes and Manigold-yes.                                                                                                                                                                         PASSED UNAN   MOTION: Horton/Weatherholt to approve the General and Special Funds Budget. Roll Call Vote: Weatherholt-yes, Hoffman-yes, Byron-yes, Horton-yes, Rosi-yes, Wilson-yes and Manigold-yes.                                                                                                                                                                                                                                                 PASSED UNAN   2. Approve 2010-2011 Fiscal Year Resolutions MOTION: Byron/Rosi to approve Resolution 2010-03-09 #1 to adopt the General Fund Budget and Special Funds Budget for fiscal year 2010-2011 at the department level, and to appropriate spending the budgeted money. Roll Call Vote: Hoffman-yes, Byron-yes, Horton-yes, Rosi-yes, Wilson-yes, Weatherholt-yes and Manigold-yes.                                                                                                                                                                                                                                                 PASSED UNAN   MOTION: Horton/Byron to approve Resolution 2010-03-09 #2 to adopt the Fire Department Budget for fiscal year 2010-2011 at the department level, and to appropriate spending the budgeted money. Roll Call Vote: Byron-yes, Horton-yes, Rosi-yes, Wilson-yes, Weatherholt-yes, Hoffman-yes and Manigold-yes.                                                                                                                                                                                                                                                 PASSED UNAN   MOTION: Byron/Rosi to approve Resolution 2010-03-09 #3 to set the 2010-2011 millage for the Fire Department at .9 mil. Roll Call Vote: Horton-yes, Rosi-yes, Wilson-yes, Weatherholt-yes, Hoffman-yes, Byron-yes and Manigold-yes.                                                                                                                                                                                                                                                 PASSED UNAN   MOTION: Horton/Weatherholt to approve Resolution 2010-03-09 #4 to adopt the Special Fund Budget for fiscal year 2010-2011 at the department level, and to appropriate spending the budgeted money. Roll Call Vote: Rosi-yes, Wilson-yes, Weatherholt-yes, Hoffman-yes, Byron-yes, Horton-yes and Manigold-yes.                                                                                                                                                                                                                                                 PASSED UNAN   MOTION: Weatherholt/Horton to approve Resolution 2010-03-09 #5 the salary of the Township Clerk shall be $40,486 annually. Roll Call Vote: Wilson-yes, Weatherholt-yes, Hoffman-yes, Byron-no, Horton-yes, Rosi-yes and Manigold-yes.                                                                                                                                                                                                                                                             PASSED   MOTION: Hoffman/Horton to approve Resolution 2010-03-09 #6 the salary of the Township Supervisor shall be $40,486 annually. Roll Call Vote: Weatherholt-yes, Hoffman-yes, Byron-no, Horton-yes, Rosi-yes, Wilson-yes and Manigold-yes.                                                                                                                                                                                                                                                             PASSED   MOTION: Hoffman/Horton to approve Resolution 2010-03-09 #7 the salary of the Township Treasurer shall be $35,000 annually. Roll Call Vote: Hoffman-yes, Byron-no, Horton-yes, Rosi-yes, Wilson-yes, Weatherholt-yes and Manigold-yes.                                                                                                                                                                                                                                                             PASSED   MOTION: Hoffman/Weatherholt to approve Resolution 2010-03-09 #8 the salary of each Township Trustee shall be $4,650 annually. Roll Call Vote: Byron-no, Horton-yes, Rosi-yes, Wilson-yes, Weatherholt-yes, Hoffman-yes and Manigold-yes.                                                                                                                                                                                                                                                             PASSED   MOTION: Byron/Rosi to approve Resolution 2010-03-09 #9 authorizing the Clerk and the Treasurer to pay recurring bills to avoid late changes and/or finance charges, and authorizing the Supervisor to make budget amendments up to $1,000 if necessary. Roll Call Vote: Horton-yes, Rosi-yes, Wilson-yes, Weatherholt-yes, Hoffman-yes, Byron-yes and Manigold-yes.                                                                                                                                                                                                                                                 PASSED UNAN   MOTION: Hoffman/Manigold to adopt Resolution 2010-03-09 #10 authorizing the Treasurer to utilize financial institutions of his choice as provided by law.  Roll Call Vote: Rosi-yes, Wilson-yes, Weatherholt-yes, Hoffman-yes, Byron-yes, Horton-yes and Manigold-yes.                                                                                                                                                                                                                                                 PASSED UNAN   MOTION: Byron/Rosi to adopt Resolution 2010-03-09 #11 authorizing the Clerk and the Treasurer to make scheduled PDR payments on July 1, 2010. Roll Call Vote: Wilson-yes, Weatherholt-yes, Hoffman-yes, Byron-yes, Horton-yes, Rosi-yes and Manigold-yes.                                                                                                                                                                                                                                                 PASSED UNAN       MOTION: Horton/Byron to adopt Resolution 2010-03-09 #12 authorizing the Treasurer’s Office to assess On-Line Banking through Traverse City State Bank.                               Roll Call Vote: Weatherholt-yes, Hoffman-yes, Byron-yes, Horton-yes, Rosi-yes, Wilson-yes and Manigold-yes.                                                                                                                                                                                                                                                 PASSED UNAN   3. Discuss Township Signs Hoffman referred to her memo dated March 8, 2010.  The Township’s intent is to make the signage uniform, simple and easy to read.  Fred Stoye provided an example.  Discussion followed.  A sub-committee led by Hoffman and Byron was formed.  They will bring back an example for the Township Board at their next meeting scheduled for April 13, 2010.            4. Have Attorney Re-Establish the Planning Commission MOTION: Hoffman/Horton to authorize Attorney Graham to re-establish the Planning Commission according to the new Zoning and Enabling Act.                                                                                                                         PASSED UNAN   5. Township Compliance with Dark Sky Ordinance Discussion followed regarding GLU’s Township Outdoor Site Lighting Inventory and Cost Estimate for Compliance of Township Site Lighting with Dark Night Sky Ordinance dated March 2010.    MOTION: Horton/Byron to direct the Township to replace its own lighting to come into compliance with Dark Night Sky Ordinance. PASSED UNAN   6. Grand Traverse Area Veterans Coalition – Fireworks Donation MOTION: Manigold/Hoffman to approve the Grand Traverse Area Veterans Coalition’s request for donation to fireworks display contingent on their acceptance of Attorney Graham’s prepared contract and authorize Manigold to sign the contract. Roll Call Vote: Hoffman-yes, Byron-yes, Horton-no, Rosi-no, Wilson-yes, Weatherholt-yes and Manigold-yes.                                                                                                                           PASSED   7. Budget Amendments MOTION: Byron/Horton to approve transfer of $11,000 from 101-430-801 Zoning Board of Appeals Legal to 101-101-801 Township Board Legal and $4,000 from 101-851-712 to 101-101-900 Printing and Publishing for Record Eagle publishing costs.  Roll Call Vote: Byron-yes, Horton-yes, Rosi-yes, Wilson-yes, Weatherholt-yes, Hoffman-yes and Manigold-yes.                                                                                                                         PASSED UNAN   8. Nyblad PDR Manigold said that the Nyblads are in agreement.  The only change is that the reserved homesite was moved to the southern boundary.  It will cost $4,000 less.  Attorney Graham will make technical changes to Deed of Conveyance.    MOTION: Horton/Rosi to adopt the Resolution 2010-03-09 #13 authorizing purchase of conservation easement Nyblad Properties Grand Traverse LLC, South Farm for purchase price of $607,000.  Roll Call Vote: Horton-yes, Rosi-yes, Wilson-yes, Weatherholt-yes, Hoffman-yes, Byron-yes and Manigold-yes.                                                                                                                         PASSED UNAN   AUDIENCE PARTICIPATION None.   Meeting adjourned at 9:00 p.m.   Respectfully Submitted,     Shelly Leatherman, Recording Secretary   These minutes stand to be approved at the next meeting scheduled for April 13, 2010.